ThothOS Help

Inventory

Products with stock and serial numbers, a services catalog, vendors and manufacturers with per-vendor pricing, and lodging units.

What inventory does in ThothOS

Inventory holds everything you sell, rent, install or keep on a shelf, plus the suppliers you get it from. It is deliberately broader than a stockroom: a service you sell and a room you rent are catalogued here alongside physical products, because all three end up on invoices.

What you can do

• Track products with stock levels and, where it matters, individual serial numbers.
• Keep a services catalog for the work you sell that has no physical stock.
• Manage vendors and manufacturers, including per-vendor pricing so cost is attached to the supplier you actually buy from.
• Record locations and see where stock sits.
• Handle lodging units for rooms and properties.
• Raise purchase orders, post adjustments, and record shrinkage so the count reflects reality.
• Schedule maintenance on products and lodging, which blocks availability rather than merely reminding you.
• Organise with categories and models so a large catalog stays navigable.

How it fits the rest of the platform

Invoicing bills from this catalog, sales fulfils from this stock, rentals draws its availability from these units, and the marketplace sells these services to your customers. Because it is one catalog, a price change does not need to be repeated per workspace.

Getting started

Create an account at /setup and describe what you sell. The AI interview builds a catalog shaped to your business; if you carry serialised equipment, or rent rooms, say so during the interview and those parts come with it.

Good to know

Serial-number tracking is per item, so a device installed at a customer site can be traced back to the purchase order it arrived on and forward to the customer it belongs to.

Still need a person?

If this page did not answer your question, contact the ThothOS team and quote the answer version below — it tells us exactly which wording you read.

Inventory · answer version 2026-09-02

Other help topics

• Accounting
• Automations
• Contacts
• Contracts and E-Signatures
• Customer Portal
• Employee Portal
• Invoicing
• Knowledge Base
• Learning
• Marketing and Communications
• Marketplace
• Network Administration
• Notifications
• Organization
• Permissions
• Rentals
• Sales
• Scheduling
• Task Management
• The AI Builder